User Roles & Permissions

 

PRISMA provides a structured, secure, and highly configurable access model that ensures every user sees exactly what they need — and nothing they shouldn’t. Roles, permissions, and access levels are shaped around your organisation’s hierarchy, workflows, and governance requirements, giving you complete control over how each module is used across sites, departments, and teams.

 

Role‑Based Access Control (RBAC)

 

PRISMA uses a granular RBAC system that allows organisations to define who can view, create, edit, approve, investigate, or manage content within each module.

 

  • Role‑specific permissions
  • Module‑level access control
  • Action‑level restrictions
  • Multi‑site visibility rules
  • Customisable permission sets

 

Multi‑Site & Multi‑Department Permissions

 

PRISMA supports organisations with complex structures by allowing permissions to be assigned at site, region, department, or organisational level.

 

  • Site‑specific access
  • Regional oversight roles
  • Cross‑department collaboration
  • Centralised leadership visibility
  • Local autonomy with global governance

 

Configurable User Roles

 

Roles can be tailored to match your organisation’s terminology and operational structure.

 

Common examples include:

 

  • Frontline Reporter
  • Investigator
  • Department Manager
  • Crisis Lead
  • EMS Technician
  • Document Controller
  • Sustainability Analyst
  • Executive Oversight

 

Each role can be customised to define exactly what the user can see and do.

 

Azure AD Single Sign‑On (SSO) (Registration in process)

 

PRISMA integrates with Azure Active Directory, allowing organisations to manage users centrally and securely.

 

  • SSO login
  • Automatic user provisioning
  • Group‑based access
  • Password policies managed by your organisation
  • Enterprise‑grade security

 

Audit Trails & Access Logging

 

Every action performed by every user is logged for governance, compliance, and traceability.

 

  • Timestamped actions
  • User‑specific audit trails
  • Access history
  • Controlled revisions
  • Compliance reporting

 

Permissions Per Module

 

Each PRISMA module has its own permission structure, allowing organisations to control access independently.

 

 

Examples:

 

  • IMS: reporting, investigation, corrective actions
  • IEN: communication groups, message creation
  • Crisis Management: crisis roles, decision logs
  • EMS: maintenance tasks, equipment registers
  • DocuLibrary: revisions, acknowledgements
  • Carbon Measurement: environmental data entry

 

Flexible Enough for Any Organisation

 

Whether your organisation is simple or highly complex, PRISMA’s permission model adapts to your structure. You can define:

 

  • Who can report
  • Who can investigate
  • Who can approve
  • Who can escalate
  • Who can manage modules
  • Who can view cross‑site data

 

Optional Bespoke Access Logic

 

Solutionised Ltd can work with you to create bespoke permission behaviours, custom roles, or advanced access rules tailored to your operational requirements.